Booth Space Selection Guidelines
Exhibiting Eligibility
An exhibitor must be either a manufacturer or independent representative of a manufacturer that produces products related to the topics covered in the event's technical programs, or that are used in relevant ancillary work, such as trade publications, associations, etc. Companies must have products that target the respective show audience to exhibit in the respective event and designated area.
IPC APEX EXPO is a co-located event, with electronics assembly exhibitors in the IPC APEX area, and suppliers to bare board manufacturing in the IPC EXPO area. Exhibitors must select booth space within their designated area during the Initial Booth Space Assignment.
The space assigned is to be used solely for the exhibitor whose name appears on the application and it is agreed that the applicant will not assign, sublet or apportion the whole or any part of the space allotted. International Booth Pavilions are exempt from this rule.
IPC (Exhibition Management) reserves the sole right to determine the eligibility of a product for display, and to deny participation to any company whose products or services are determined to be inappropriate for the exhibition.
Lottery Number Selection
Contracted exhibitors that participated in the 2025 event were invited to draw a lottery number at show site, for eligibility in the 2026 IPC APEX EXPO Initial Booth Space Selection process. Trade and ancillary companies are exempt from drawing a lottery number. Lottery numbers cannot be exchanged between companies nor reassigned.
The Booth Space Selection Process is Conducted in Four Tiers
Tier 1: 2025 IPC APEX EXPO Exhibitors that drew a Lottery Number during IPC APEX EXPO 2025, are an IPC Member, and returned a contract along with a 25% non-refundable deposit by May 23, 2025. Booth selection will take place in sequential order by lottery number and size selected.
Tier 2: 2025 IPC APEX EXPO Exhibitors that drew a Lottery Number during IPC APEX EXPO 2025, are NOT an IPC Member, and returned a contract along with a 25% non-refundable deposit by May 23, 2025. Booth selection will take place in sequential order by lottery number and size selected.
Tier 3: 2025 IPC APEX EXPO Exhibitors that did NOT draw a lottery number during IPC APEX EXPO 2025 but returned a contract along with a 25% non-refundable deposit by May 23, 2025. Booth selection will take place AFTER Tier 1 and Tier 2 exhibitors in the order in which contracts with deposits are received (first come, first served basis).
Tier 4: Companies that did not exhibit at the 2025 event, nor eligible to draw a lottery number but returned a contract and non-refundable deposit by May 23, 2025. Booth selection will take place AFTER Tier 3 exhibitors in the order in which contracts with deposits are received (first come, first served basis).
Initial Booth Space Selection Process
We will begin contacting exhibitors in lottery order by size as soon as the floor plan is finalized. The initial booth space selection schedule and floor plan will be available by early-July 2025. This information will be e-mailed to the primary contact listed on the exhibit space contract.
Since the floor plan and respective booth inventory are created based on contracts and deposits received, companies may not increase or decrease from the originally contracted booth size until after initial booth space selection.
Floor Plan and Booth Preferences
Each year's floor plan is unique, based on a combination of lottery numbers, the number of returned contracts received with deposits, as well as operational requirements for move-in and move-out, overall traffic flow, overall facility structures and regulations. A detailed floor plan including booth numbers and various configurations will be available on the event website by early-July 2025. The primary contact listed on the contract will be contacted when the 2026 floor plan is available. Companies may not increase or decrease their contracted booth size until after the Initial Booth Space Selection is completed.
IPC APEX EXPO is a co-located event with dedicated areas on the show floor. Your booth choices must be in the portion of the show for which your company qualifies.
IPC APEX (Electronics Assembly): TBD
IPC EXPO (Suppliers to Bare Board Manufacturing): TBD
Through April 25, 2025 (Loyalty Rate)
Only 2025 Exhibitors Eligible
$28.00 per square foot, IPC Member rate
$44.00 per square foot, Nonmember rate
Payment Schedule
By April 25, 2025: 25% non-refundable deposit and contract secures booth space and participation in initial booth space selection
December 12, 2025: 75% installment due (100% paid)
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Through May 23, 2025 (Advanced Rate) $30.00 per square foot, IPC Member Rate Payment Schedule December 12, 2025: 75% installment due (100% paid) |
After May 23, 2025 (Standard Rate) $35.00 per square foot, IPC Member Rate Payment Schedule 50% installment due (100% paid) |
Membership Terms
If IPC membership lapses prior to the 2026 event, Nonmember Rates will apply.
Cancellations/Reductions
Cancellations or booth reductions on or before December 12, 2025 will result in a 50% cancellation fee of the space cancelled. Cancellations or booth reductions after December 12, 2025 will result in a 100% cancellation fee of the space cancelled. IPC reserves the right to relocate the booth of the Exhibiting Company requesting downsizing.
Delinquent Payment Penalty
IPC reserves the right to apply a $6.00 per square foot penalty for any company that is not paid in full by December 12, 2025.
Integrity
- Booths may be combined to create a booth if it maintains the integrity of the aisles and complements overall traffic flow.
- Booths may not be divided until after the initial space selection and are divided at the sole discretion of Exhibition Management.
- Booths may not be combined across aisles. Booths may not be combined to create end-caps.
- Exhibition Management may change a booth configuration based on safety concerns raised by the fire marshal.
Configurations
- In-Line Booth (exhibit space with exhibit booths on one or two sides and back, in a straight line). 8'3" maximum height.
- Perimeter Booth (in-line booth located on the outer, perimeter wall of the exhibit floor). 12' maximum height.
- Peninsula Booth (exhibit space, 400 sq. ft. or greater, and is at least 20 ft. in both length and width, with aisles on 3 sides). Peninsula booths must back-wall another peninsula booth or a perimeter wall. 16' maximum height.
- Island Booth (exhibit space, 400 sq. ft. or greater, with aisles on four sides). 20' maximum height.
- End cap booths are not allowed.
Booth Sizes and Dimensions
- 10' x 10' (100 sq. ft.) is the smallest booth available.
- 10' x 10' (100 sq. ft.) booths can be combined in the same aisle to create 10' x 20', 10' x 30', and 10' x 40' configurations.
- 20' x 40' (800 sq. ft.) is the maximum booth size allowed for companies without equipment.
- 30' x 50' (1,500 sq. ft.) is the maximum booth size allowed for companies displaying equipment in IPC EXPO.
- 60’ x 100’ (6,000 sq. ft.) is the maximum booth size allowed for companies displaying equipment in APEX.
- Odd-sized booths are highly discouraged.
Disclosure
IPC Show Management reserves the right to add, modify, enhance or delete any guideline, rule, and/or policy. All guidelines, rules and policies will be applied equally and fairly to all companies.